Lake Houston Area

Lake Houston Area

Administrative Assistant

K Austin & Associates, LP
Job Description
Commercial General Contractor is looking for a full-time administrative assistant for our front office.  The successful candidate will have a knowledge or experience in construction industry, positive attitude, detail-oriented, self-starter, excellent client-facing communication skills, and able to maintain an efficient office environment.  

Job Duties and Responsibilities include, but not limited to:
  • Ability to learn construction database and become proficient
  • Prepare and issue Subcontractor Subcontract Agreements and Change Orders in construction database
  • Coordinate and process monthly client billing with Operations Manager and Accounting Department
  • Become familiar with Construction Cost Codes
  • Enter subcontractor and vendor invoices in QuickBooks/construction database while matching billing items with contract specifics to ensure they are billed correctly
  • Process Release of Liens
  • Collect, track, and review certificates of insurance and W-9s from consultants, contractors, and vendors
  • Interface with the various vendors and sub-contractors to collect project documents
  • Complete specific project tasks as directed by managers
  • Maintain office filing and storage systems for signed lien releases, payment applications, invoices, certificates of insurance, and W-9s
  • Update and maintain internal staff contact lists
  • General Administrative Tasks – answer phones, take messages, greet public & direct them to correct staff member, copy and/or print documents, coordinate runner service
 Job Qualifications and Experience:
  • Associates Degree in Office Administration
  • Minimum of 2 years Administrative experience
  • General Knowledge of QuickBooks
  • Microsoft Office applications proficiency and overall technology familiarity
  • Excellent Written, Oral, and Interpersonal Communication Skills
  • Strong Organization Skills and Multi-Task 
  • Detail-Oriented, Self-Starter and Reliable
Contact Information